East European Performing Arts Platform (EEPAP) supports the
development of contemporary performing arts (dance and theatre)
in 18 countries of Central and Eastern Europe.

Privacy policy


About the GDPR
The EU General Data Protection Regulation (GDPR) replaces the Data Protection Directive 95/46/EC. It is designed to harmonise data privacy laws across Europe, to protect and empower all EU citizens’ data privacy and to reshape the way organisations across the region approach data privacy. It also addresses the export of personal data outside the EU. The new regulations have come into effect on 25 May 2018.

Our aim at EEPAP is to facilitate international exchange of artists, professionals, curators and thinkers in the field of contemporary performing arts in Europe and to develop educational programs rooted in the context of contemporary society. However, at the same time,  we take our work seriously, especially when it comes to personal privacy.

Our privacy policy has been adapted to the GDPR and is intended to inform you about how we collect, store, process and disclose data about you.

How can I access, change or delete my data?
If you have questions or comments on this privacy policy, or if you want to update, delete, or change any personal data we hold, contact us by email at [email protected] 

What data is EEPAP collecting about its users?
We collect only the data that you voluntarily provide.
When you create an account, be it personal or for an institution, and when you subscribe for our email lists you are voluntarily giving us information. This may include either your name, email address, phone number, physical address, or details regarding the organisation you work for, your title or occupation, location, etc. By giving us this information, you consent to this information being collected, stored and used by EEPAP.

How does EEPAP collect data?
We use third-party services for communicating with our audiences and our websites may contain links to other sites hosted by other. Different rules may apply to their collection, use, or disclosure of your personal data. We encourage you to review other platforms’ privacy policies before using them. We do not control, and are thus not responsible for, the content or privacy practices and policies of such other sites and under no circumstances shall we have any liability whatsoever for the activities conducted by or at any website accessed from or through our website.

Website: We are committed to protecting your privacy when you visit our website and the websites of our projects. By using our websites, you agree to be bound by the terms and conditions of our Privacy Policy.

Email Marketing: You can subscribe to our email lists. We use a third-party provider, Get Response, to deliver our newsletters. Through this application, we gather statistics about email opening and clicks using industry standard technologies, such as tracking pixels embedded in our email, helping us monitor and improve the communication with our audience. For more information about Get Response, read their privacy notice.

If you are subscribed to one of our email lists and no longer want to be contacted by us, please unsubscribe directly from our newsletter or contact us at [email protected] to update or delete your data.

Social media: We use Facebook and Twitter to communicate and interact with our audiences. For more information about their terms of service and privacy policies, check Facebook’s Data Policy and Twitter’s Privacy Policy.

Links: Our websites may include links to websites operated by third parties over which we have no control. Once you leave our websites, our Privacy Policy will not apply.

How does EEPAP use my data?
The data that we collect via our services and channels is used to:

• Provide, operate, maintain and support our services, including EEPAP projects and affiliated parties' projects, membership activities, event production and coordination, project management, etc.
• Market and disseminate our services, products, projects and activities.
• Set up and manage the organisation’s contact database system.
• Collect information about cultural and creative industries, as well as more specifically about non-governmental cultural centres, to statistically analyse and improve our understanding of the sector.

Where does EEPAP store my data?
All that data that we collect is stored in databases on third-party platforms: the Adam Mickiewicz Institute servers, the Centre for Culture in Lublin servers, Get Response and Google Drive. For further information on these services’ privacy policies and terms of service please check the respective privacy policies.

How long does EEPAP store my data?
We don’t retain your personal data for longer than it is necessary for our organisational purposes or legal requirements. If you are a user of our services or a partner, we keep your information until you decide to revoke the permission to contact you.

Regarding general dissemination of information about our activities, we retain your personal data for as long as you remain subscribed to our email lists and communication channels. Sometimes, we might also clean-up our databases and remove those users who are not active based on the suggestions of our tracking systems.

What are my rights regarding the data that EEPAP has collected about me?
The new EU General Data Protection Regulation (GDPR) empowers EU citizens with certain rights that we are committed to guarantee:

1) Right to information: You may ask us for information about what personal data we are collecting and how we are processing it.

2) Right to access: You are entitled to view and request copies of your personal data that we have collected and processed.

3) Right to rectification: You may ask for modifications in your personal data, including incomplete data to be completed or incorrect data to be corrected.

4) Right to withdraw consent: You may change your mind regarding your data, and withdraw a previously given consent for processing your personal data for a specific purpose. Should you request it, we would stop the processing of the personal data that was based on the consent provided earlier.

5) Right to object: you may prohibit certain uses for your data.

6) Right to object to automated processing: You may object to automated processing. Using this right, you may ask for your requests to be reviewed manually.

7) Right to be forgotten: you may request that we delete all your personal data without undue delay. It is important to note that this is not an absolute right and depends on the retention schedule and retention period of some data in line with other applicable laws.

8) Right for data portability: You may ask us to transfer your personal data. As part of such request, you may ask for your personal data to be provided back or transferred to another organisation. When doing so, your personal data must be provided or transferred in a machine-readable electronic format.

Will this Privacy Policy change in the future?
Unfortunately, we cannot foresee the future. We may change this Privacy Policy at any time to adapt to future legislation, changes in our website, the type of data that we collect or the way that we collect it.

Should we make changes in our Privacy Policy, this online document will be updated. You will be notified via email if significant changes are made. In the case of minor changes, you can always see when this policy was last updated on top of the page.

What would happen with my data if East European Performing Arts Platform’s databases are transferred to another organisation?
If EEPAP is involved in a reorganisation or merger, we might need to transfer or share some or all of our assets, including personal information databases. In this event, we will notify you before your data is transferred and becomes subject to a different privacy policy.

How can I raise a complaint?
We are an organisation initiated by the Adam Mickiewicz Institute, a government institution of Poland. The EEPAP project is co-funded and acts under the Centre for Culture in Lublin, Poland. EEPAP is subject to the Centre for Culture’s GDPR privacy policy. If you would like to make a complaint about the way that we are handling your personal data, you should contact the GDPR inspector of the Centre for Culture in Lublin under the mail: [email protected] or the address: Centre for Culture in Lublin, ul. Peowiaków 12, 20-007 Lublin, Poland.

You have the right to submit a related complaint with the processing of your personal data by our organization to the Inspector General for the Protection of Personal Data, address: Stawki 2, 00-193 Warsaw, contact details: phone no. 22 531 0300, fax 22 531 03 01, email: [email protected]

Our contact details are:

East European Performing Arts Platform
Centrum Kultury w Lublinie

ul. Peowiaków 12
20-007 Lublin



Privacy Policy

  1. The website www.eepap.culture.pl (the “Resource”) is operated by the Adam Mickiewicz Institute with its registered seat in Warsaw (00-560), Poland, at 25 Mokotowska Street.

  2. The Adam Mickiewicz Institute is especially concerned with the protection of the privacy of the Resource’s users and with the safety of the processing of their personal data.

  3. The personal data of the Resource’s users contained in registration forms and the personal data collected automatically is processed according to the regulations of the bill from the 29th of August 1997 on the protection of personal data (J.L. from 2002, No. 101, pos. 926 with foll. ch.) and according to the regulations of the bill from the 18th of July 2002 on providing online services (J.L. from 2002, No. 144, pos. 1204, with foll. ch.). The users have the right to access and correct the personal data that refers to them. The data collected automatically may not be changed or deleted.

  4. Accessing our Resources with default cookies settings results in the cookie files being saved on the access device’s hard drive.

  5. In order to publish content, eepap.culture.pl uses cookies, i.e. small text files that are stored on the hard drive of the device used to access the Resource, that can be accessed by our servers whenever a user visits the Resource. The Resource may also use technologies similar or identical in function to cookie files. The information on cookies presented in this document can be applied to other, similar technologies employed by our internet sites. Cookie files constitute computer data such as text files, which are stored on the Resource user’s access device. Cookies usually contain the name of the internet site they come from, the lifetime of the cookie file, and a unique number.

  6. Cookie files are used in order to:

    1. adjust the content of the website to user preferences and to optimize the process of using the Resource; the files allow the website to recognize the access device and display its content in a way suited to its individual needs,

    2. aggregate statistical data that facilitate understanding of the manners in which the Resource’s users access and use the Resource, which is employed to upgrade its structure and content,

    3. sustain user sessions (after login), which allows the user to access every site of the Resource without the need to repeatedly log in on each of them,

    4. delivering advertisements suited to the users’ interests.

  7. We may use the following types of cookie files in our websites:

    1. “necessary” cookie files that make it possible to use services available within the Resource, e.g. authentication cookie files used for services that require authentication within the Resource,

    2. cookie files that enhance security, e.g. used to identify abuses of authentication within the Resource,

    3. cookie files that enable the aggregation of data on the manners in which the Resource is used,

    4. “functional” cookie files that store information on the settings chosen by the user and on the personalization of the user interface, e.g. when it comes to the chosen language or region, font size, etc.,

    5. “advertisement” cookie files that make it possible to provide users with advertising suited to their interests.

  8. In many cases the software used to access the Resource (the internet browser) allows the storing of cookies in the user’s device by default. The users may change cookie settings at any moment. The settings may be changed to block the automatic saving of cookie files, or to inform about every case of storing cookie files in the access device. Detailed information on the possibilities concerning cookies is available in the browser settings. Unchanged default settings mean that cookie files will be stored on the user’s access device and that we will be able to store the information on the device and to access it.

  9. Disabling cookies may lead to problems with some of the services available within our Resources, especially those that require signing in. Disabling cookies does not make it impossible to read or access the content published at eepap.culture.pl, excluding the content restricted to logged in users.

  10. The Adam Mickiewicz Institute may reveal anonymous, group summaries and statistical summaries. However, this data does not enable the identification of individual users and does not constitute personal data.

  11. The Adam Mickiewicz Institute does not disclose the personal data of Clients to third persons or parties, except for cases in which the user expresses his or her consent, or the disclosure is demanded by authorized organs.

  12. The Adam Mickiewicz Institute is not responsible for the privacy policies of the sites accessed by the Client via links posted in the Resource.

  13. Questions and doubts about the privacy policy may be submitted by the Resource’s users to the e-mail address: [email protected]

  14. If the effective privacy policy shall change, the appropriate modifications to the abovementioned regulations shall be posted on the page of the Resource.